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Entry into Japan / VISA

Every visitor entering Japan must have a valid passport.
Visitors from countries whose citizens require visas should apply to the Japanese consulate or diplomatic mission in their own countries. For further information, please visit:


  • It sometimes takes more than a month to obtain a visa from the Japanese Embassy or Consulate in your country. We strongly recommend you to complete the registration and payment well in advance to receive the application form for supporting documents for your visa application from the Secretariat.
  • The documents issued by the organizer do not assure the applicants of obtaining the visa but will be judged by the Japanese Embassy or Consulate where you have applied for your visa.

Emergency Calls

To Where Phone Number
Police 110
Ambulance or Fire 119


Japan is known for its low crime rate, but it is always wise to be careful of one’s personal belongings, especially in crowded areas.

Drinking Water – Tap Water

Tap water is safe to drink anywhere in Japan unless mentioned otherwise. Also, you can buy mineral water at convenience stores, supermarkets, and station kiosks, etc.

Currency Exchange

The official currency of Japan is the YEN (¥) and only the YEN is accepted when paying in cash. Currency exchange is available at hotels and designated foreign exchange banks.

Note: A currency exchange machine, for cash only, is located in the lobby (3F) of the Keio Plaza Hotel Tokyo, for your convenience. Exchange is available between the Yen and these currencies:
US dollar, U.K. pound, Canadian dollar, Australian dollar, Swiss franc, Euro, Singapore dollar, Hong Kong dollar, Chinese yuan, Taiwan dollar, Korean won, Thai baht

Credit Cards, Debit Cards, Traveler’s checks and ATMs

Major credit cards such as VISA, MasterCard, Diners Club and American Express are widely accepted in Japan. Personal checks are not accepted anywhere in Japan.
Foreign debit cards are not accepted in most Japanese shops or restaurants.
Traveler’s checks are accepted only at limited, designated leading foreign exchange banks and certain currency exchange shops.

ATMs that accept credit, debit and ATM cards that are issued outside of Japan can be found in:

Please note that ATMs in most Japanese banks do not accept foreign cards.


The average temperatures in Tokyo during the period of the conference would generally be as follows:

  Celsius Fahrenheit Humidity (%)
Average High 30.4 86.7 -
Average Low 23.4 74.1 45
Average 26.4 79.52 83

You can check the latest weather forecast on the Japan Meteorological Agency website.


The local power supply is uniformly 100 volts. The frequency is 50Hz in Tokyo (Eastern Japan). The type of power outlet/connector is “Type A” which is a two parallel-pronged type.

Type A plug

Consumption Tax

Consumption tax is 8%.


Taxi fares start at approximately JPY410 with additional costs depending on distance covered and time elapsed. Payment is made when you reach your destination and the exact fare is shown clearly on the meter, for transparency and assurance. Tipping is not necessary at any time when taking a taxi.


Tipping is not necessary in Japan.


Smoking is available only in the designated areas. Public transportation such as trains, buses and taxis are generally non-smoking. Most hotels have separated rooms, smoking or non-smoking.

Unit of Measurement

Metric (kg, g, l, m, km, cm, etc.)


The Organizing Committees and/or Conference Organizers will not be held liable for personal accidents or losses or damage to private property of registered delegates to the Conference. Delegates should make their own arrangements as regards personal insurances.